Sinotruk (Hong Kong) Limited
Suppliers Health and Safety Policy
1. General Provisions
In order to strengthen and standardize the safety production management of relevant parties for Sinotruk Group Co., Ltd. (hereinafter referred to as Sinotruk Group), and to strictly control safety production accidents of relevant parties, these regulations are formulated based on the 'Work Safety Law of the People's Republic of China,' the 'Interim Provisions on Labor Dispatch,' the 'Supplier Code of Conduct of Sinotruk (Hong Kong) Limited,' and other relevant laws, regulations, and provisions.
2. Applicability
These regulations apply to Sinotruk Group and its wholly owned, controlled (including absolute control, equal control, relative control), and joint venture companies that have production management rights (hereinafter referred to as the company) for the safety production management of relevant parties.
3. Relevant parties definition
Relevant parties refer to organizations or individuals outside the Group that are related to or affect the company's occupational health and safety performance, mainly including contractors and suppliers. Contractors refer to individuals or units who provide services to the company according to agreed requirements at the Group’s workplace. Contractors can be categorized according to the nature and content of the work, including labor dispatch parties, outsourced process parties, in-plant logistics transport parties, equipment maintenance parties, equipment engineering operation parties, infrastructure construction parties, external transportation parties, commuting service parties, rental parties, service outsourcing parties, and other relevant parties. Suppliers refer to external individuals or units that provide materials, equipment, facilities, products, or services to the company.
(1) The safety production management of relevant parties shall follow the principles of integrated safety management, supervisory safety management, and chain safety management for different types of relevant parties as per the safety risk supplier code of conduct.
(2) For contractors with long-term cooperation, a close relationship with the company's production activities, and significant safety production risks (hereinafter referred to as Class A relevant parties), integrated safety management should be implemented. The main categories include:
(3) For other contractors that are not Class A relevant parties (hereinafter referred to as Class B relevant parties), supervisory safety management should be implemented. The main categories include:
(4) For suppliers providing materials, equipment, or facilities, products, or services to the company (hereinafter referred to as Class C relevant parties), chain safety management should be implemented. The production activities of Class C relevant parties that involve the operations of Class A and B relevant parties should be managed according to the requirements of Class A and B relevant parties.
4. Integrated Safety Production Management Requirements for Class A Relevant Parties
（1） The company should include the safety management of Class A relevant parties in the company’s overall safety production management system and implement integrated safety management. This integrated safety management does not exempt or reduce the legal safety production responsibilities of both parties.
（2）The company should review the qualifications and conditions of Class A relevant parties, focusing on: business scope, registered capital, outsourcing (labor) contracts, labor contracts, basic personnel information, qualifications of personnel, insurance, health status, education level, accident history, safety training status, risk tolerance of the organization, etc. As a principle, the contractor should have certification in occupational health and safety management systems or pass the company’s secondary review, and the workers should have at least a junior high school education. Special operation personnel and hazardous operation personnel should not exceed the age limit specified by national laws. Professional departments should strictly review and should not sign contracts with parties that do not meet legal qualifications or safety regulations.
（3） The company should sign a safety management agreement with Class A relevant parties or clearly specify safety clauses in the contract to define the safety responsibilities of both parties and the safety measures to be taken.
（4） The company should organize safety education at three levels for Class A relevant party workers. Only those who pass the assessment can start work, and training records should be established; the training should be included in the company’s overall training system.
（5）The labor protective equipment issued to Class A relevant party workers should meet the company’s standards and be marked with a dedicated identifier for differentiation.
（6）The company should implement access control and attendance punching for Class A relevant party workers and require credentials for entry and exit.
（7） The company should include the production plans of Class A relevant parties in unified management and arrange production and safety work concurrently.
（8）The company should provide process documents to Class A relevant parties, conduct risk identification and control, and strengthen on-site work guidance.
（9）The equipment and facilities used by Class A relevant parties should be included in the company’s unified management and undergo inspection and maintenance according to company standards.
（10）The workers of Class A relevant parties should be included in the company’s team management, with dedicated or part-time safety officers, and carry out safety inspections, pre-shift briefings, hazard inspections, emergency drills, and other activities.
（11）Class A relevant party workers must strictly adhere to the company’s safety rules and operating procedures. Hazardous operations must be approved according to the process.
（12）Class A relevant parties must pay work injury insurance for workers in a timely and sufficient manner or provide commercial insurance. For high-risk industries, they must also pay for production safety liability insurance. The company should regularly review the insurance status.
（13）Class A relevant party workers engaged in occupational hazard operations should undergo occupational health examinations as required, establish complete health records, and transfer to other positions if contraindications are found.
（14） The contracting unit, local unit, and business supervisor department should strengthen supervision and inspection and promptly rectify any identified hazards. Class A relevant parties should conduct daily inspections.
（15）Any safety accidents involving Class A relevant parties should be included in the company’s internal control assessment and counted in performance according to the standards.
（16）The company should evaluate the safety performance of Class A relevant parties annually, establish a negative list and exit mechanism, and prioritize selecting partners with good reputations and excellent safety records.
5. Supervisory Safety Management Requirements for Class B Relevant Parties
（1）The company should implement safety production supervision and management for Class B relevant parties and strictly prohibit the use of non-legal entities from engaging in the company’s production and business activities.
（2）Before signing a project contract with Class B relevant parties, the company must review their safety production qualifications. The review content should refer to Article 8. Contracts should not be signed with parties that do not have legal qualifications or do not meet safety production laws and regulations.
（3）The company should sign a safety production management agreement with Class B relevant parties or stipulate safety clauses in the contract. The rights, obligations, and responsibilities agreed upon in the safety production management agreement should not violate these regulations or relevant laws and regulations.
（4）The company should strengthen safety production supervision and inspection of Class B relevant parties to ensure they comply with national and company safety production regulations.
（5） Class B relevant parties should comply with national safety production laws, regulations, standards, and safety management agreements, ensuring safety production and fulfilling relevant responsibilities.
（6）The company should strengthen safety supervision and inspection of Class B relevant parties. If they fail to implement national safety production laws and regulations, company safety regulations, fail to fulfill safety management responsibilities, have disorganized management, poor hazard mitigation, or cause safety accidents resulting in injury or death and property damage, the company has the right to pursue economic and legal responsibility according to the contract or safety agreement.
（7）The company should evaluate the safety production performance of Class B relevant parties according to the provisions of Article 23, establish a negative list and exit mechanism, and prioritize selecting parties with high reputation and excellent safety performance.
（8）The property lessor and lessee should clarify the payment of property insurance in the contract or safety agreement. Any renovation (modification) and equipment installation within rented factories or leased premises must be approved by the company and comply with relevant technical standards and safety/fire regulations. Damaging or altering the building structure is prohibited. The company’s asset management and fire safety management departments should regularly inspect rented properties in accordance with the company’s fire safety management regulations.
（9）Visitors, product inspectors, on-site service personnel, suppliers, consultants, evaluators, certifiers, and other relevant party personnel entering the company should complete the entry procedures and receive safety notifications. If they engage in on-site work for more than one workday or non-on-site work for more than one week, they should also sign a safety agreement and undergo safety education.
6. Chain Safety Management Requirements for Class C Relevant Parties
（1）The company’s supplier business department and safety management department should jointly implement chain safety management, meaning the business department and supervisory department should work together and support each other.
（2） When organizing supplier admission audits, comprehensive capability assessments, and performance evaluations, the supplier business department should also review the supplier’s safety production qualifications, safety production assurance capabilities, and performance. Specific requirements should follow the company’s supplier management procedures.
（3） When suppliers provide chemical substances, they must provide complete safety technical data sheets (in both Chinese and English) to accurately understand the safety performance of the substance.
（4）Suppliers providing equipment, materials, and products must not use equipment or materials that have been explicitly eliminated or prohibited by the state due to production safety hazards, nor use equipment or materials that may cause occupational diseases.
（5）Suppliers should establish, implement, maintain, and continuously improve their safety management systems and obtain applicable occupational health and safety management system certifications (such as ISO 45001, GB/T 45001, GB/T 43500, etc.) or safety production standardization construction.
（6）For suppliers that require key monitoring (such as hazardous chemical suppliers and transporters), the company should conduct a second-party safety audit.
（7）If a supplier experiences a significant safety accident while providing services to the company, their supplier qualification will be canceled, and they will be placed on the blacklist.
7. Emergency Response and Accident Handling
（1）Class A, B, and C relevant parties should each develop emergency response plans that are consistent with the company’s emergency plans and submit them to the company for review and record-keeping. In the event of a production safety accident, the unit where the accident occurs should immediately activate the emergency plan, organize rescue operations, protect the accident site, and report to the company’s safety production department in a timely manner.
（2）After a production safety accident occurs involving a relevant party, the company should actively assist in handling work injury insurance compensation and post-accident processing according to the labor contract relationship.
（3）The statistics and reporting of safety accidents involving relevant parties should be carried out in accordance with the company’s production safety accident management regulations.
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